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CONCORD is looking for an administrative assistant

Administrative assistant - Convention dimmersion professionnelle

Starting from February, the 4th 2019

Brussels, Belgium

CONCORD is the European confederation of Relief and Development NGOs. We are made up of member organisations: 28 national associations, 23 international networks and 4 associate members that represent more than 2,600 NGOs, supported by millions of citizens across Europe. We are the main interlocutor with the EU institutions on development policy. We are a not for profit organisation, registered under Belgian law as an a.i.s.b.l - Association Internationale Sans But Lucratif - (An international not for profit association).

We are the main interlocutor with the EU institutions on development policy. We aim to strengthen the impact of European development NGOs vis-à-vis the European Institutions and to positively influence the European Development policies for a fair, just and sustainable world.

CONCORD envisions a world where people enjoy their right to live free of poverty and exploitation as well as their right to enjoy wellbeing and equality. This must be achieved by a citizen-led transformative agenda based on social justice and gender equality and respecting diversity and the limits of our planetary capacity.

As Administrative assistant, you will be part of the Resources Team made of 3 persons: 1 Head of resources, 1 Events & Procurement Officer and 1 Finance & HR Officer

If youre looking for meaningful work in a confederation committed to bettering lives around the world with a team of dedicated professionals and wonderful people we would love to hear from you!

Job Description


    • Supports in the smooth running of the office from procurement of supplies to IT and general office management;

    • Helps to create a new archiving system of electronic & physical files and helps the resource team to sort and file accordingly;  

    • Helps to review of all office management related procedures including new knowledge management guidelines;

    • Helps with the logistics of our many meetings and events including our trimestrial Board meetings, Hub meetings and annual General Assembly.


    • Supports the Resources team with the preparation of payments and some budget tracking as required;

    • Helps prepare travel reimbursement claims in compliance with our internal rules and legal obligations;

    • Helps to compile, file and update supporting documents for reporting purposes  in line with our financial and procurement procedures;


    • Supports the resources team with HR administration as required,  liaising with our social secretariat to prepare contracts and benefit packages in compliance with Belgian regulations;

This role description is not prescriptive and the post-holder may be required to undertake other responsibilities reasonably required by the Resources Team in order to support and fulfil the purpose of the role.




-        Relevant education, training or professional qualifications;

-        Some experience in accounting, preferably in an NGO environment;

-        Some knowledge of Belgian accounting standards, employment law & payroll;

-Some experience in events organisation;


-        Experience working in an international environment;

-        Managing external suppliers / Liaising with a Social Secretariat



-        Fluent in French and English (The two working languages of the office)

-        Highly organised, with a commitment to meeting deadlines;

-        Proven attention to detail;

-        Computer literate and familiar with Word, Excel, PowerPoint and the G-suite tools.


-        Some practice of an accounting software, preferably Winbooks;

-        Strong interest in IT, ability to provide support to colleagues.

Conditions of employment including benefits

  • You will work in our offices for 6 Months in Brussels, Belgium

  • The contract will be an immersion professionnelle contract for a duration of 6 months (possibility to renew once under certain conditions).

  • Salary will be approximately 800 euros per month.

  • You will be entitled to a minimum of 20 days vacation pro rata  

  • CONCORD also provides hospitalisation insurance, meal vouchers of €7 per working day and a monthly commuting allowance on local public transport or by bicycle.

Interested? Great! Here's what you should know:

This is a full time position based in CONCORD office in Brussels, for a specific period starting from February, the 4th 2019

All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sexual orientation, gender, gender identity, age, disabilities, or length of time spent unemployed.

The call for applications is open until Thursday, the 3rd January.  Email with CV, Cover letter (1 page) has to be sent and  with the Subject: Administrative assistant - Name

Interviews are foreseen  on January, 10 & 11 2019 and the announcements the week of the January, the 17th 2019

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Mercredi 19 decembre 2018 / Jeudi 03 janvier 2019



Marion Coat
T. +32 (0)2 743.87.60